Party Reservation Information and Form

We are happy to have members host birthday parties or other group parties on the club grounds during the summer season. We have set up a self-serve reservation system that allows members to check the calendar for availability and make a reservation for either 15 or 25 attendees. Event duration is limited to 3 hours. A reservation is required and may be made up to six weeks in advance and should be made at latest 1 week prior to your party. There is no fee for your reservation.

Policies & Guidance for Planning a Party

1. Parties may not be held during peak times such as holidays, holiday weekends and after 5:00 pm on Fridays, Saturdays or Sundays.  Parties must be completed by 5pm at the latest on Fridays, Saturdays and Sundays.
2. When you reserve your date and time, you must choose one of the available 3 hour party slots from the new MemberSplash Reservation system. Choose Party 1 or Party 2 if you will have 15 party attendees or fewer. Choose Party 3 if you expect 16-25 attendees. The maximum party size is 25 total party attendees. You may only book one party slot per week. Larger parties cannot be accommodated.
3. Parties are limited to 3 hours and time slots are available for fixed 3 hour time slots.
4. Reservations are self-service and may be made up to 6 weeks in advance via the Reservation feature of MemberSplash.
5. Your reservation does not reserve a specific table or a space in the clubhouse. You are responsible for arriving early to reserve a space that is appropriate to accommodate your party's size.

Policies & Guidance for Day of the Party/Event

1. Provide a complete guest list to the front desk on the day of the event that indicates whether each guest is a member or non-member. Remember you may have 15 attendees if you reserved Party 1 or Party 2 and you may have 25 attendees if you reserved Party 3.
2. Arrive early if you need to reserve a picnic table and please be courteous of other members if the day is crowded.
3. If a guest is not on the provided list, admission will be denied until you come to the gate to confirm admission and confirm you have a paid guest pass for them. If the guest refuses to wait, you will be billed for an additional pass via our membership system software.
4. To avoid delays, please have an adult at the front gate when the guests arrive and ensure your guests have your phone number if you cannot be there.
5. Be sure to purchase guest passes in advance for all guests who are not members.  If parents/guardians/caregivers stay at a child's party rather than just coming in to drop off their child(ren),  guest passes must be purchased for them as well (even if they won't be using the pool or courts). Guest passes may be purchased from MemberSplash, by selecting Make a Payment from the Payments menu.
6. Be courteous to and mindful of other members when using all our amenities.
7. Remember that no glass containers of any kind are allowed at the club and no food or drinks are allowed on the pool deck or tennis courts.
8. The hosting member family is responsible for clean-up. The lifeguard staff is NOT responsible for clean-up beyond what is typically and routinely required. If a garbage can is full, please use another can AND notify the guard staff of the location of the full can.
9. The refrigerator/freezer in the clubhouse kitchen MAY be used to store the birthday cake and a small amount of food.
10. The kitchen ice maker MAY NOT be used fill your cooler(s) with ice.
11. The hosting member is responsible for the conduct of all non-member guests. 
    

Making a Reservation